![]() Make sure to download the file for this tutorial so you can work with the above examples in Excel. The SUBTOTAL function allows you to apply a number of regular functions to filtered data, for a full list and explanation, view our tutorial on the SUBTOTAL function in Excel. The COUNTA functionality counts all cells that are not empty.Īs such, it may be better for you to use the COUNTA functionality (either 3 or 103) for the SUBTOTAL function. The COUNT functionality only counts cells that contain numbers. When you input this function, you will see a list of options for the first two arguments, and they are very clear and easy to understand. This is a newer more powerful version of the SUBTOTAL function that can perform more calculations and includes more calculation options.Ģ is the number that says which calculation to make.ģ is the option to choose from, which includes ignoring errors and other SUBTOTAL and AGGREGATE functions.ī5:B9 is the range on which to perform the calculation. Aggregate Function - New Way to Count =AGGREGATE(2,3,B5:B9) For example, if the Range object has two areasA1:B2 and C3:D4, returns 2, not 4. When applied to a Range object thats a multiple selection, this property returns rows from only the first area of the range. If using the COUTNA feature, change the 3 to 103. Using this property without an object qualifier is equivalent to using ActiveSheet.Rows. Changing this to 102 makes the function ignore filtered data and also manually hidden data. =SUBTOTAL(102,B4:B8)ġ02 was 2 in the first example. To make sure the function does not count rows that were manually hidden, we must change the first argument of the function. Note that there is a before the column letter K but not before the row number 2. Select Use a formula to determine which cells to format. NOTE: The COUNTIF function can have basic or more advanced uses. ![]() The above example does not work when rows are manually hidden - right-click a row and click Hide to manually hide a row. On the Home tab of the ribbon, click Conditional Formatting > New Rule. The COUNTIF function is a premade function in Excel, which counts cells as specified. ![]() Look to the next example to see how to avoid counting rows that were manually hidden. Step 2: In a blank cell, B13, enter the formula COUNTIF (range,) where range is the cell range you selected in step 1. This updates each time a filter is added or removed and also works when no filter at all is used: Step 1: Start by dragging and selecting the data from which you want to count the rows. This counts the cells that are still visible, after a filter has been applied, in the range B4:B8. ![]() Use a 3 instead of a 2 to perform a COUNTA instead of just a regular COUNT. In this course, veteran Excel trainer and instructor Dennis Taylor shares powerful tips, tricks, and shortcuts that can help you leverage more of what Excel has to offer. Range_to_count is the range that you want to count. Sections:Īdditional Resources Syntax =SUBTOTAL(2, range_to_count) How to use the COUNT or COUNTA function on a filtered list of data so that hidden rows are not included in the count. ![]()
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